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The Board meets on the
3rd Thursday of each month

This page updated October 28, 2018

Agenda items are due to the
Recording Secretary check the Events Calendar for deadlines


Bulletin Board
Regular Teleconference Meeting of the
Newfoundland Club of America Board of Directors
Thursday, October 18, 2018
Unless noted otherwise, times are Eastern Daylight Savings Time.


(In an effort for more timely communication with the membership, here is a list of the motions made and actions taken at this meeting. The list is presented by the board for your information and is to be considered unofficial. The complete official minutes of the meeting will be published when approved.)
NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Steve McAdams (SMc), Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Pam Saunders (PS), Donna Thibault (DT) and Dave Helming, AKC delegate.
President Pam Saunders called the meeting to order at 8:06 p.m., and Recording Secretary Steve Britton was present.
Other board members who answered the roll-call: Lynne Anderson-Powell, Jack Dean, Roger Frey, Steve McAdams, Pat Randall, Pam Rubio, Mary L. Price and Donna Thibault; Pat Randall joined the meeting at 8:44 p.m. AKC Delegate David Helming also answered the roll call. Mary Lou Cuddy and Sue Marino were absent.
Aura Dean, chair of the Newf Tide Policy Committee joined the meeting at 9:20 p.m.
Pam Rubio moved and Jack Dean seconded to approve the agenda as published. The board of directors adopted the motion without objection. (Absent: MLC, SM)
The board of directors approved its September 20, 2018 regular board of directors meeting minutes as amended. (Absent: MLC, SM)
Without objection, the board of directors agreed to the following time schedule for its fall face-to-face meeting at the Holiday Inn and Suites Chicago O’Hare Airport, 10233 Higgins Rd., Rosemont, Illinois 60018 (Absent: MLC, SM):
2018 Fall Face-To-Face Meeting Schedule
Friday, November 9: NCA, Inc, Board Meeting - 6 - 10 p.m. CST;
Dinner at your leisure prior to the meeting at your expense.
Saturday, November 10: NCA, Inc, Board Meeting - 8 a.m. – 6 p.m. CST;
Disciplinary Hearing (10 a.m. CST);
Working lunch;
Breeder Arbitration Appeal Hearing (3 p.m. CST);
Dinner at 7 p.m. CST – Hotel restaurant (separate checks)
Sunday, November 11: NCA Charitable Trust Meeting 8 am. – approximately noon CST;
NCA, Inc, Board Meeting – immediately following Charitable Trust meeting. If necessary, lunch on your own at your own expense.
Without objection, the board of directors agreed to publish a vacant Sunshine Committee chair position opening. (Absent: MLC, SM)
Without objection, the board adopted a motion to enter executive session. (Absent: MLC, SM)
Without objection, the board adopted a motion to return to its regular session. (Absent: MLC, SM)

While in executive session, the board of directors determined members of the NCA Arbitration Committee may send committee members (in-person or by telephone) to the pending Arbitration Appeal Hearing at 3 p.m. CST, on Saturday, November 10, 2018. (Absent: MLC, SM)
On behalf of the Breeders Education Committee, Lynne Anderson-Powell moved to give permission for the Breeders Education Committee to canvas NCA members who are listed as breeders on the club’ breeders list for ideas to bolster the overall breeders list experience. After discussion, the board adopted the motion without objection. (Absent: MLC, SM)
On behalf of the Specialty Show Committee, Steve Britton moved to approve the purchase of 100 BOB/Hit and 300 BOS/Select medallions @ $5,310.00, which were not included in the committee’s fiscal year 2019 NCA Budget. After discussion, the board adopted the motion without objection. (Absent: MLC, SM)
Steve McAdams moved and Jack Dean seconded that the 2nd vice-president inform all committee chairs that they must include a current inventory on a yearly basis of all commodities under the committee’s supervision before to their budget request will be approved. Committees should base their purchase request as related to the club’s fiscal year. After discussion, the board adopted the motion without objection. (Absent: MLC, SM)
After discussion and without objection, the board postponed consideration about electronic archiving of minutes in the members only portal area of the NCA website to the November face-to-face meeting. Some board members questioned the amount of storage necessary to archive all the currently posted minutes and agendas. (Absent: MLC, SM)
Mary L. Price moved and Steve McAdams seconded, to publish the 2018 – 2019 NCA Membership Directory in a digital format, and to distribute it to club members who have opted to receive club notices electronically; instead of mailing those members a printed membership directory. After discussion, the board of directors did not adopt the motion. (Absent: MLC, SM)
Jack Dean moved to have the membership chairman contact all members about his/her preference for receiving an electronic membership directory for the 2018 – 2019 club year. The electronic directory option will save the club a substantial amount of money if transmitted in that way. Responses from members are required within 7 days after receipt of the query. After discussion, the board of director adopted the motion. (In favor: LA, SB, JD, SMc, MLP, PSR, DT, PS; against: RF, PKR; absent: MLC, SM.)
Lynne Anderson-Powell moved and Steve Britton seconded that for those members giving preference for receiving an electronic membership directory, that they will receive their membership directory via an emailed PDF attachment, which they may download and print. The survey will query a member’s preference for receiving an electronic directory. After discussion, the board adopted the motion. (In favor: LA, JD, RF, SMc, MLP, PMR, DT, PS; against: SB, PKR; absent: MLC, SM.)
At the request of Aura Dean, chair of the Newf Tide policy committee, Lynne Anderson-Powell moved and Pat Randall second that the board of directors, enter executive session. The board of directors adopted the motion without objection (Absent: MLC, SM), and Aura Dean was present during a portion of the executive session.
Aura Dean, left the meeting, and the board continued with its other scheduled executive session business.

Without objection, the board of directors returned to its regular session. During its executive session, the board reviewed:
Pending membership applications.
Recent actions of AKC concerning two Newfoundland registered kennel prefixes.
Pat Randall moved and Steve Britton second to approve the Technical Resources Committee’s (TRAC) recommendation to disable information fields from view in the membership portal about members’ currently owned Newfoundlands, but to continue to capture the same information on new membership applications. After discussion, the board adopted the motion without objection. (Absent: MLC, SM)
Steve Britton moved and Pam Rubio seconded to approve a total pledge of $7,500, paid over a five-year period, to support the AKC Museum Of The Dog recently relocated to New York City. After discussion, the motion was adopted. (In favor: LA, SB, MLP, PSR, DT, PS; against: JD, SMc, PKR; abstention: RF; absent: MLC, SM.)
Pam Rubio moved and Lynn Anderson-Powell seconded to adjourn the meeting. Without objection the meeting adjourned at 10:25 p.m. (Absent: MLC, SM)

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