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This page updated November 14, 2019

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Bulletin Board
Regular Teleconference Meeting of the
Newfoundland Club of America Board of Directors
Thursday, August 15, 2019, 8 p.m.
Unless noted otherwise, times are Eastern Daylight Time.

 

 

(In an effort for more timely communication with the membership, here is a list of the motions made and actions taken at this meeting. The list is presented by the board for your information and is to be considered unofficial. The complete official minutes of the meeting will be published when approved.)


NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), John Cornell (JC), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Katie Sidesinger (KS), Donna Thibault (DT), Dave Helming, AKC delegate (non-voting), Pam Saunders, immediate past president (non-voting).


President John Cornell called the meeting to order at 8:01 p.m. and Recording Secretary Steve Britton was present.
Other board members who answered the roll call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Roger Frey, Sue Marino, Mary L. Price, Pat Randall, Katie Sidesinger and Donna Thibault and Pam Saunders, immediate past president; Pam Rubio was absent. AKC Delegate David Helming joined the meeting at about 8:40 p.m.
Susan Wagner, chair of the 2020 National Specialty, and Robin Seaman, chair of the National Specialty Show Committee joined the meeting at 9 p.m.


President Cornell assumed the motion to adopt the agenda. The board of directors adopted the agenda without objection. (absent: PSR)


The board of directors approved the minutes of its regular August 15, 2019 as amended, and it also approved the minutes of the NCA Charitable Trust Meeting held on April 29, 2019 as amended. (absent: PSR)
Steve Britton moved, and Sue Marino seconded that when this meeting adjourns, it adjourns to 8 p.m. on Wednesday, October 9, 2019. Without objection, the board adopted the motion. (absent: PSR).
Sue Marino moved, and Donna Thibault seconded that the board divide a listing of members who did not renew their membership this year, and board members personally contact those former NCA members by telephone. The listing will not include members who declined to renew and who have contacted the membership secretary of their decision. After discussion and without objection, the board of directors adopted the motion. In-favor: LA, MLC, JD, RF, SM, MLP, KS, and DT; Against: PKR; abstention: SB and JC. (Absent: PSR)
On behalf of the 2020 National Specialty Committee, Roger Frey moved, to approve the AKC Owner -Handled Best of Breed competition for the 2020 National Specialty. The board of directors adopted the motion without objection. In-favor: LA, SB, MLC, JD, RF, SM, MLP, KS DT and JC. Against: PKR. (absent: PSR)
On behalf of the National Specialty Show Committee, Steve Britton moved to add a four-piece Lenox place setting to the 2020 National Specialty Show Lenox China Trophy list for Owner-Handled Best of Breed. The board of directors adopted the motion without objection. (absent: PSR)
Steve Britton moved, and Lynne Anderson Powell seconded to authorize Susan Wagner, 2020 National Specialty Chair, to contact AKC about securing a waiver to its video recording policy for the 2020 NCA National Specialty. The board of directors adopted the motion unanimously (absent: PSR).)
Steve Britton moved, and Lynne Anderson-Powell seconded to dedicate the 2020 National Specialty to the memory of a recently deceased member, after discussion, the board of directors adopted the following subsidiary motion:
Jack Dean moved and Roger Frey seconded to postpone further consideration of the motion to its October 9, 2019 Adjourned Meeting. The board of directors adopted the motion. Voting In-favor (of postponing): LA, MLC, JD, RF, SM, MLP, PKR, KS, DT, JC; Against (Postponing): SB. (Absent: PSR)
Steve Britton moved, and Donna Thibault seconded to increase the 2019 – 2020 budgeted amount for replacing the worn brass plates on the large NCA Best-of Breed Plaque by $1,200 (to $2,700). The board of directors adopted the motion. Voting In-favor: LA, SB, MLC, JD, RF, SM, MLP, PKR, KS, DT, JC; Against: PKR (Absent: PSR).
Without object, the board of directors postpone its review of the NCA Policy Social Media regional club policy. (Absent: PSR).
Steve Britton moved, and Pat Randall seconded to approve the Southeastern Newfoundland Club Bylaw revision. The board of directors adopted the motion unanimously. (absent: PSR) Lynne Anderson-Powell moved, and Donna Thibault seconded to authorize TRAC to implement a pilot program of document storage utilizing Next Cloud and AWS for a free trial period through July 2020, and to coordinate with NCA committees to define uploading guidelines, naming conventions, retention protocols, start storing important documents, etc. TRAC will provide a report on usability and ongoing costs to the Board with a recommendation for continued use in May 2020. After discussion, the board adopted the motion. Voting in favor: LA, SB, MLC, SM, MLP, KS, DT, JC; against JD, RF and PKR. (absent: PSR)
Donna Thibault moved and Lynne Anderson-Powell seconded to enter executive session. After an initial objection by board members Jack Dean and Pat Randall, the board of directors adopted the motion.
While in executive session, the board of directors received a report from Sue Marino, NCA Regional Club Liaison, concerning a regional club’s most recent election. After hearing the report, the board of directors voted to sanction the regional club.
Without objection the board of directors returned to regular session.
Jack Dean moved, and Pat Randall seconded a motion to adjourn the meeting. John Cornell left the meeting. Mary Lou Cuddy, 1st Vice-president assumed the chair, and put the question on adjournment to a roll-call vote. Voting In-favor of adjournment: LA, MLC, JD, SM, MLP, PKR, DT; voting against adjournment SB, RF and KS. (absent: JC and PSR).
The meeting adjourned at 11:25 p.m.


Thursday, September 19, 2019, 8 p.m.;
Adjourned Regular Teleconference Meeting
Wednesday, October 9, 2019 8 p.m.
Unless noted otherwise, times are Eastern Daylight Time.
(In an effort for more timely communication with the membership, here is a list of the motions made and actions taken at this meeting. The list is presented by the board for your information and is to be considered unofficial. The complete official minutes of the meeting will be published when approved.)
NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), John Cornell (JC), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Katie Sidesinger (KS), Donna Thibault (DT), Dave Helming, AKC delegate (non-voting), Pam Saunders, immediate past president (non-voting).
President John Cornell called the meeting to order at 8:01 p.m. and Recording Secretary Steve Britton was present.
Other board members who answered the roll call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Roger Frey, Sue Marino, Mary L. Price, Pat Randall, Katie Sidesinger and Donna Thibault and Pam Saunders, immediate past president; Pam Rubio was absent. AKC Delegate David Helming joined the meeting at about 8:40 p.m.
Susan Wagner, chair of the 2020 National Specialty, and Robin Seaman, chair of the National Specialty Show Committee joined the meeting at 9 p.m.
President Cornell assumed the motion to adopt the agenda. The board of directors adopted the agenda without objection. (absent: PSR)
The board of directors approved the minutes of its regular August 15, 2019 as amended, and it also approved the minutes of the NCA Charitable Trust Meeting held on April 29, 2019 as amended. (absent: PSR)
Steve Britton moved, and Sue Marino seconded that when this meeting adjourns, it adjourns to 8 p.m. on Wednesday, October 9, 2019. After discussion and without objection, the board adopted the motion. (absent: PSR).
Sue Marino moved, and Donna Thibault seconded that the board members divide a list of members who did not renew their membership this year, and personally contact those former NCA members by telephone to encourage renewal. The listing will not include members who declined to renew and who have contacted the membership secretary of their decision. After discussion and without objection, the board of directors adopted the motion. In-favor: LA, MLC, JD, RF, SM, MLP, KS, and DT; Against: PKR; abstention: SB and JC. (Absent: PSR)
On behalf of the 2020 National Specialty Committee, Roger Frey moved, to approve the AKC Owner -Handled Best of Breed competition for the 2020 National Specialty. After discussion, the board of directors adopted the motion without objection. In-favor: LA, SB, MLC, JD, RF, SM, MLP, KS DT and JC. Against: PKR. (absent: PSR)
On behalf of the National Specialty Show Committee, Steve Britton moved to add a four-piece Lenox place setting to the 2020 National Specialty Show Lenox China Trophy list for Owner-Handled Best of Breed. The board of directors adopted the motion without objection. (absent: PSR)
Steve Britton moved, and Lynne Anderson Powell seconded to authorize Susan Wagner, 2020 National Specialty Chair, to contact AKC about securing a waiver to its video recording policy for the 2020 NCA National Specialty. The board of directors adopted the motion unanimously (absent: PSR).)
Steve Britton moved, and Lynne Anderson-Powell seconded to dedicate the 2020 National Specialty to the memory of a recently deceased member, after discussion, the board of directors adopted the following subsidiary motion:
Jack Dean moved and Roger Frey seconded to postpone further consideration of the motion to its October 9, 2019 Adjourned Meeting. The board of directors adopted the motion. Voting In-favor (of postponing): LA, MLC, JD, RF, SM, MLP, PKR, KS, DT, JC; Against (Postponing): SB. (Absent: PSR)
Steve Britton moved, and Donna Thibault seconded to increase the 2019 – 2020 budget to replace the worn brass plates on the large NCA Best-of Breed Plaque by $1,200 (to $2,700). The board of directors adopted the motion. Voting In-favor: LA, SB, MLC, JD, RF, SM, MLP, PKR, KS, DT, JC; Against: PKR (Absent: PSR).
Without objection, the board of directors postponed its review of the NCA Regional Club Social Media policy. (Absent: PSR).
Steve Britton moved, and Pat Randall seconded to approve the Southeastern Newfoundland Club Bylaw revision. The board of directors adopted the motion unanimously. (absent: PSR) Lynne Anderson-Powell moved, and Donna Thibault seconded to authorize TRAC to implement a pilot program of document storage utilizing Next Cloud and AWS for a free trial period through July 2020, and to coordinate with NCA committees to define uploading guidelines, naming conventions, retention protocols, start storing important documents, etc. TRAC will provide a report on usability and ongoing costs to the Board with a recommendation for continued use in May 2020. After discussion, the board adopted the motion. Voting in favor: LA, SB, MLC, SM, MLP, KS, DT, JC; against JD, RF and PKR. (absent: PSR)
Donna Thibault moved and Lynne Anderson-Powell seconded to enter executive session. After an initial objection by board members Jack Dean and Pat Randall, the board of directors adopted the motion.
While in executive session, the board of directors received a report from Sue Marino, NCA Regional Club Liaison, concerning a regional club’s most recent election. After hearing the report, the board of directors voted to sanction the regional club.
Without objection the board of directors returned to regular session.
Jack Dean moved, and Pat Randall seconded a motion to adjourn the meeting. John Cornell left the meeting. Mary Lou Cuddy, 1st Vice-president assumed the chair, and put the question on adjournment to a roll-call vote. Voting In-favor of adjournment: LA, MLC, JD, SM, MLP, PKR, DT; voting against adjournment SB, RF and KS. (absent: JC and PSR).
The meeting adjourned at 11:25 p.m.
President John Cornell called the adjourned meeting to order on October 9, 2019 at 8 p.m. Recording Secretary Steve Britton was present and the following board members answered the roll call:
Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Sue Marino, Mary L. Price, Pat Randall, Pam Rubio, Katie Sidesinger and Donna Thibault. Roger Frey called in at about 9:40 p.m. and Pam Saunders, immediate past president, and David Helming, AKC Delegate were absent.
Without objection, Lynne Anderson-Powell volunteered, to serve on a special committee of one, to locate a legal firm to assist the NCA to register as a trademark/copyright its logo and the term “Landseer”. Without objection the board adopted the motion, and the president set December 5, 2019 as the date for the special committee to submit its report in time for the December board of directors meeting. (Absent: RF)
Jack Dean moved and Steve Britton seconded to rescind a motion adopted regarding creating and maintaining a board of director’s action list. Without objection, the board adopted the motion (Absent: RF)
Steve Britton moved, and Pam Rubio seconded to appoint Lynne Anderson-Powell as chair of a special committee to solicit the committee members to compile a listing of significant past kennel names and to nominate and submit these kennel names to AKC for retirement. Without objection, the board of directors adopted the motion. (Absent: RF) Lynne Anderson-Powell informed the board she will submit recommendations for members to serve on this committee.
Lynne Anderson-Powell moved, and Sue Marino seconded to refer the following motion through the NCA First Vice-president, to the Charitable Trust Management Board for review and response:
That NCA, Inc. donate the remaining Distinguished Member of the Humane Society prints and notecards to the NCA Charitable Trust for use in a future donation campaign. The motion was adopted without objection.
Jack Dean moved, and Pat Randall seconded the consideration of the following resolution:
Whereas, Board members need to understand the process of how tax returns are prepared to better fulfill their fiduciary obligation of corporate governance and to show the Board tries to be transparent in financial matters, and,
I want to make my questions as specific as possible so they can be simply answered by an email before our teleconference and not take up time at the teleconference, but in case they are not answered,
Now therefore, I move that;
1) The treasurer explain how the income taxes for both the NCA, Inc and the NCA Charitable Trust are prepared in general and with specific reference to whether the treasurer supplies to the accountant:
A). the aggregate data as she categorizes it for various tax categories on the return, or
B). all categories contained in the accounting system or
C). the raw individual data and lets the accountant categorize the data, or
D). does supply both A and B together with the raw data associated by categories, or
E). something else and, if so, then please explain what it consists of.
2) Whether the accountant has questioned in any manner the Treasurer’s categorization and, if so, what were those communications?
3) That the treasurer provide copies of the accountant’s engagement letters for both entities.
4) for both the NCA Inc and the NCA Charitable Trust for the last three years, namely the returns labeled for the years beginning in 2015, 2016, and 2017, please tell when, if ever, the federal tax return was shown to the directors listed in the 990 schedule before January 1st, 2019 other than caused by my recent specific request.
Without objection or discussion, the board of directors adopted the resolution without objection. (Abstention: SM, JC. Absent: RF) No deadline was ordered to the treasurer for the completion of this item.
Jack Dean moved and Pat Randall seconded the referral of the following resolution to Charitable Trust Management Board through the NCA 1st Vice-president:
Whereas, there was an examination of the Charitable Trust accounts by Sandy Gabel, CPA, which was referenced in the minutes, but not attached;
Now, Therefore, I move that the Treasurer provide to all board members who request it a copy of that report, and an engagement letter, if one was signed or sent, and the bill provided from which the amount was paid. The board of directors adopted the motion to refer without objection. (Absent: RF)
Pam Rubio moved, and Donna Thibault seconded that the NCA should support each Junior member with a free membership. They should still have to register as a Junior but not pay a membership fee until they reach age 18, but there will be a $20 surcharge if the junior elects to receive Newf Tide.
Donna Thibault moved and Pam Rubio seconded to refund any Junior member dues, renewals and applications fees for the 2019 – 2020 club year. After discussion and review of the club’s bylaws, with board’s permission, the maker withdrew the motion and with a stipulation that it could be renewed prior to March 1, 2020 for the ensuing club year.
Without objection, postponed its discussion about conflict of interest policy to the fall Face-to-face meeting.
Steve Britton moved and Sue Marino seconded to enter executive session. There was no objection.
While in executive session, the board of directors took the following actions
• After reconsidering sanctioning to the High Country Newfoundland Club; it subsequently, due to the potential of unauthorized voting by non-members, which may have affected the outcome of a recent election, the NCA Board of Directors affirmed its original sanctions to the club and further ordered it to re-ballot for the offices of vice-president and director.
• Approved the recommendation of the National Specialty Show Committee and dedicated the 2020 National Specialty Dog Show in the memory of Jo Anne Riley.
Without objection, the board of directors designated Corresponding Secretary Pam Rubio, to contact Dr. Carol Beuchet, of the Institute of Canine Biology, to query her about using NCA copywritten artwork without the club’s consent.
Without objection, Pam Rubio moved and Mary L. Price seconded to only distribute the AKC stud book to the NCA Board and the NCA Database.
The meeting adjourned at about 10:30 p.m.


NCA Board of Directors
Bulletin Board
Regular Teleconference Meeting
Thursday, October 17, 2019, 8 p.m.;
Unless noted otherwise, times are Eastern Daylight Time.
(In an effort for more timely communication with the membership, here is a list of the motions made and actions taken at this meeting. The list is presented by the board for your information and is to be considered unofficial. The complete official minutes of the meeting will be published when approved.)
NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), John Cornell (JC), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Katie Sidesinger (KS), Donna Thibault (DT), Dave Helming, AKC delegate (non-voting), Pam Saunders, immediate past president (non-voting).
President John Cornell called the meeting to order at 8:01 p.m. and Recording Secretary Steve Britton was present.
Other board members who answered the roll call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Sue Marino, Mary L. Price, Pat Randall, Pam Rubio and Donna Thibault; Roger Frey joined the meeting at 8:31 p.m. and Katie Sidesinger, Past President Pam Saunders and AKC Delegate David Helming were absent.
Terri Lewin, member of the Health and Longevity Committee joined the meeting at 9 p.m. John O’Neill, chair of the Steering Committee, Chris Plum and Marylou Zimmerman, members of the Steering Committee, and Aura Dean, chair of the Newf Tide Policy Committee, joined the meeting at 10 p.m.
Pam Rubio moved, and Lynne Anderson-Powell seconded to adopt the agenda. The board of directors adopted the agenda without objection. (absent: RF, KS)
Without objection, President Cornell agreed to research a question, with the assistance of the immediate past president, as to whether Arbitration Committee members receive personal legal liability indemnification from the NCA’s insurance carrier. (Absent: KS)
Without objection, the board of directors ordered the recording secretary to forward a letter to the parties involved in a discipline hearing instructions for submitting additional hearing documents when the compiled hearing packet is forwarded to the parties. (Absent: KS)
Steve Britton moved, and Pam Rubio seconded that the board of directors authorize the expenditure of $140.00 for an AKC Championship catalog ad, and also authorize the same purchase of the 2020 Westminster Kennel Club catalog ad at $150.00. Without objection, the board of directors adopted the motion. (Absent: KS)
On behalf of the Technical Resources Advisory Committee, Pam Rubio moved to merge the Digital Distribution and Database Operations Committee into the Technical Resources Advisory Committee. Without objection, the board of directors adopted the motion (Abstention: PKR; Absent: KS)
Steve Britton moved, and Pat Randall seconded to enter executive session until the next scheduled committee joined the teleconference. The board of directors adopted the motion without object (absent: KS). While in executive session, the board of directors took the following actions:

• Reappointed Bill Matlock as chair of the Technical Resources Advisory Committee
• Amended sanctions earlier adopted regarding the recent High County Newfoundland Club elections and ordered the club to re-ballot for the offices of vice-president, secretary and two director positions.
Without objection, the board of directors returned to regular session. (Absent: KS)
On behalf of the Health and Longevity Committee, Steve Britton moved, to approve the Health and Longevity Committee Facebook page and to appoint Tracy Lewin and Marylou Zimmerman moderators. In-favor: (LA, SB, JC, MLC, JD, SM, MLP, PSR, DT); against: (RF, PKR); (absent: KS).
Without objection, the report of the Breeder Survey referred to the Breeders Education committee was postponed to the Fall Face-to-face meeting. (absent: KS).
Without objection, the report on the Breeders Education Committee Article about the AKC Stud Book was postponed to the January board of directors meeting packet deadline on January 2, 2020. (absent: KS).
Without objection a business items referred to three committees about euthanasia clauses in puppy contracts was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, an item concerning data base reporting referred to the Technical Resources Advisory Committee originally referred on April 10, 2017 was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, the chair reminded the board of directors that a cyber-security review report is scheduled for (that is, is postponed to) the February 20, 2020 meeting. (Absent: KS)
Without objection, an item to receive an updated annual report concerning Technical Resources Committee’s project list was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, an item concerning a recommendation about procuring software for creating a digital version of Newf Tide was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, an item concerning creating a comprehensive strategic plan, referred to the steering committee on April 10, 2019. was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, an item concerning reposting an advertising and promotions committee opening on the club website was postponed to the Fall Face-to-face meeting agenda. (Absent: KS)
Without objection, an item to receive an updated annual projects report concerning Technical Resources Committee’s project list was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, an item concerning updating the National Specialty Show Guide, referred to the National Specialty Show Committee on April 29, 2019 was postponed to the 2019 Fall Face-to-face (Absent: KS)
Without objection, an item concerning creating guidelines for regional clubs hosting Meet The Breeds booths at AKC Shows was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, an item referred to the Governing Documents Committee concerning adoption of a proposed Whistle Blower Policy per IRS 990 form filing guidelines was postponed to the 2019 Fall Face-to-face meeting agenda. (Absent: KS)

Without objection, an item originally referred to the Financial Review Committee concerning a review of the Treasurer’s duties, was recommitted to the Financial Review Committee with a reporting date of January 2, 2020 for the January 16, 2020 meeting. (Absent: KS)
Without objection, a motion originally referred to the Financial Review Committee concerning the treasurer furnishing board members copies of tax returns prior to their filing, was recommitted to the Financial Review Committee with a reporting date of January 2, 2020 for the January 16, 2020 meeting. (Absent: KS)
Without objection, an item to research copyrights and/or trademarks of the NCA Logo and the term “Landseer,” referred to Director Anderson-Powell, was postponed to the December 19, 2019 meeting packet deadline (December 5, 2019).
Without objection, an item to recruit and appoint additional committee members to serve on a special committee to develop a list of retired kennel prefixes to forward to AKC, by Lynne Anderson-Powell, chair of the special committee, was postponed to the December 19, 2019 meeting packet deadline (December 5, 2019).
Without objection, referred a recommendation - to donate “Distinguished Member” prints in NCA’s inventory to the NCA Charitable Trust for use as possible premiums offered for donations – through the NCA 1st Vice-president.
Without objection, an item referred to the NCA Charitable trust concerning the NCA Treasurer and accountant’s work product on the NCA’s and Trust’s past tax returns and referred through the NCA’s first vice-president as part of her duties as the board’s liaison to the NCA Charitable trust was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, an item referred (through the NCA 1st Vice-president) to the NCA Charitable Trust concerning reviewing a report authored by Sandy Gabel about her review of the NCA Charitable Trust accounts was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Without objection, a review of what is considered a COI (Conflict of Interest), was postponed to the Fall Face-to-face meeting. (Absent: KS)
Without objection, a report about correspondence referred to the Corresponding Secretary about Dr. Carol Beuchat, PhD’s use of copyrighted images from the NCA’s Illustrated Guide was postponed to the 2019 Fall Face-to-face meeting. (Absent: KS)
Steve Britton moved to recess for two minutes, while the board waited for committee chairs to arrive. Without objection, the board recessed for two minutes.
President John Cornell called the meeting to order.
Jack Dean moved, and Pat Randall seconded that the Steering Committee to distribute the pending survey to NCA members via their email addresses, as well as any other NCA social media platforms. The motion was adopted. (Voting in-favor: LA, SB, JC, MLC, JD, MLP, PKR, PSR, DT; Voting against: RF, SM; absent: KS.)
Jack Dean moved and Pat Randall seconded to direct Steve Britton to to locate Atty. Mark Aliff and request his assistance to determine whether it has a sales tax nexus in various states or to ask for his assistance to find an attorney who can. Without objection, the board adopted the motion.
The meeting adjourned at about 10:30 p.m.

 

 

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