NCA Medallions are available to Regional Clubs for presentation at their shows. Best of Breed or High in Trial(or Highest Scoring Newfoundland) winners are eligible to receive a 3-inch medallion. Smaller medallions are available for Awards of Merit. At independent specialties, Best Junio Handler is also available for a smaller medallion.
Submission Reminders for Regional Clubs Coverage of working tests and regional specialties should be submitted by the deadline immediately following the event. NewfTide deadlines are January 1, April1, July 1, and October 1. Unless permission is obtained from the editor prior to any delay, the article will be printed only on a space available basis.
Plan ahead when submitting information about regional specialty shows. The following must be included for proper coverage: 1) a catalog or clearly marked catalog pages; 2) a separate list of all first place winners noting if a picture is included; 3) pictures with identifying labels on the back or electronic files with pictures appropriately named; 4) Website address of superintendent or show secretary, if the results are available on the Internet; 5) a short article about the event; 6) a self-addressed stamped envelope for the return of photos.
If submitting digital photographs, remember that TIFF format and 300 dpi are preferred. Photos with insufficient resolution may be rejected. Send digital photos on disk or contact the editor before sending them via email. Clearly identify all people and dogs in photos. Clearly label all photos and disks. Include a self-addressed stamped envelope for the return of photos. Disks will not be returned unless specifically requested.
Regional clubs are allotted two quarter-page ads at no charge each calendar year to promote their activities. If your specialty or working event has a theme, contact the editor to have the theme included with the event information in the calendar.
The purpose of the club columns is to promote communication of interesting projects and activities across the country. Content is limited to information of interest to the general NCA membership. Articles should be a source of ideas to other clubs. Suggested topics about a club’s activities are a special speaker, a panel discussion, a fun event or unique party, fund raising, and workshops. Whenever possible, columns should include specific information about what those in attendance learned.
Columns submitted with inappropriate topics will not be published. The editor will have the sole discretion to return any regional club column deemed inappropriate. Inappropriate topics would include, but are not limited to, a list of dogs and the titles they received during the year, a listing of club events. For example, if a club holds a birthday party for Newfs, complete with party hats, cake, and games, write about the party without listing all those who participated—mentioning the oldest in attendance would be appropriate.
Honoring a special dog for a unique accomplishment would be appropriate, as would be the explanation of special awards given during the club’s year—how the award was initiated, something about the person for whom it was named, etc.
Regional clubs may submit a 250-word column with one picture* to the Newf Tide editor twice a year. in accordance with this schedule. Submissions must be in the quarter assigned as follows, and there will be no exceptions or substitutions.
Columns from clubs listed alphabetically from the Bear Mountain Newfoundland Club through the Newfoundland Club of Northern California shall appear in the 1st and 3rd quarters.
Columns from the Newfoundland Club of San Diego through the Southeastern Newfoundland Club shall appear in the 2nd and 4th quarters.
Submission may be by Word document, in the body of an email, or by hard copy. Submission must include the name, address, and other contact information for the author, who must be an NCA member. The editor will acknowledge receipt of submissions.
All submissions will be edited in accordance with Newf Tide guidelines and policies. Newf Tide policies can be accessed on the NCA website. A copy of the Newf Tide Guidelines will be provided to each regional club upon its completion.
* If a picture is submitted, it will be printed only if space permits and the editor deems it appropriate. The editor will have the sole authority to determine this.
Deadlines are the standard Newf Tide deadlines: January 1, April 1, July 1, and October 1. This the date by which articles are to be received, not mailed.
Columns exceeding 250 words may be sent to the Regional Club Liaison for posting on the NCA website.
As of March 15, 2007, The Newfoundland Club of America provides a one-time grant, up to $1000, to regional clubs, on an as-needed basis, for legal fees, registration and incorporations fees, etc. for state and federal incorporation of regional clubs and their affiliated charities.
As of March 15, 2007, The Newfoundland Club of America provides a one-time grant up to $500 to regional clubs, on an as-needed basis for annual liability insurance premium costs for regional club Rescue work.
The following insurance agents are willing to assist clubs with rescue related liability insurance coverage:
The Hartford c/o Gary Wirth Maury Donnelly & Parr, Inc. Baltimore, MD 410-547-3262 email@example.com
Kennel Pak, Inc. P. O. Box 931 York, PA 17405 1-800-237-7015 firstname.lastname@example.org
8954 Westhaven Court
Saint Louis, MO 63126
Create a Board Manual
A board manual serves two functions. For the new board member, it is an orientation handbook providing useful information. Experienced board members will find the manual handy reference guide and great time saver.
Materials can be added and removed to create an up-to-date reference. The board manual may be developed by the club president, treasurer, and the secretary, with input from the rest of the Board.
To develop a useful manual:
Don't overwhelm new board members with unneeded information
Keep each item brief and to the point
Ask board members to evaluate the usefulness of the manual each year.
Revise the manual based on their comments.
Suggested Manual Context (Keep each item as concise as possible.)
• Current board member contact list
• Board member responsibilities
• Listing of past recent Board members, highlight any willing to serve as a mentors
• Committee listings,with brief job description, current and previous committee members (covering the past five years)
• Articles of Incorporation
• Constitution, Bylaws, and Code of Ethics
• Standing rules
Policies pertaining to the Board
• Insurance policy coverage
• Travel/meeting expense reimbursements
• Mission statement
• Current operating plan
• Minutes and/or summaries from the last three to five years of board and general meetings
• Prior-year annual report
• Most recent audit report
• Current annual budget
Club calendar - Consider a set date for meetings ( i.e. the third Thrusday of the month)
The following is the release from the AKC regarding email notifications for clubs:
EMAIL NOTIFICATION FOR BOARD MEETINGS AND GENERAL CLUB MEETINGS AND OTHER CLUB NOTICES
Effective January 1, 2006
Unless the laws of your state prohibit the use of email in general or for specific purposes, please be advised of the following change in policy which is effective January 1, 2006:
Clubs may send members notification of club meetings (also included would be dues notices; minutes and newsletters) and board members notification of board meetings via email, provided that:
The member or board member has signed an authorization agreeing to this method of communication. Such authorization, which is revocable, will also release the club from any liability should the notification be received late or not received by the member or board
member due to circumstances beyond the club’s control.
Clubs adopting this method of communication must send us a copy of the minutes of the meeting and at some future time make the appropriate bylaw amendments to the applicable sections as soon as it is practical.