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NCA Board of Directors
Meeting Bulletin Board
Regular Teleconference Meeting
Thursday, April 16, 2020, 8 p.m.
Saturday, April 25, 2020
Sunday, April 26, 2020
Unless noted otherwise, times are Eastern Daylight Time.
(In an effort for more timely communication with the membership, here is a list of the motions made and actions taken at this meeting. The list is presented by the board for your information and is to be considered unofficial. The complete official minutes of the meeting will be published when approved.)


NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), John Cornell (JC), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Katie Sidesinger (KS), Donna Thibault (DT), Dave Helming, AKC delegate (non-voting), Pam Saunders, immediate past president (non-voting).
President John Cornell called the meeting to order at 8:02 p.m. and Recording Secretary Steve Britton was present.
Other board members who answered the roll call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Roger Frey, Sue Marino, Mary L. Price, Katie Sidesinger and Donna Thibault; Pam Rubio joined at 8:05 p.m.; Pam Saunders, Immediate Past President answered the roll call and David Helming, AKC Delegate was absent.
Susan Wagner, 2020 NCA Specialty Show chair, Robin Grenier, chair of the National Specialty Show Committee, Aura Dean, chair of the Newf Tide Policy Committee and Jeanette Voss, Newf Tide Policy Committee member was also present. Newf Tide Editor Annalyn Paz also joined the meeting.
Donna Thibault moved, and Mary Lou Cuddy seconded to adopt the meeting agenda. The board of directors adopted the agenda without objection.
Lynne Anderson-Powell moved, and Pam Rubio seconded to enter executive session. The board of directors voted to enter executive session.
The board of directors voted to return to its regular session. While in executive session the board:
• Received new member applications.
• Appointed Alice Harwell to the Technical Resources Advisory Committee.
• Discussed a pending revision of the Conflict of Interest Policy and Form. Aura Dean, chair of the Newf Tide Policy Committee reported the committee’s endorsement of a motion referred to it during the March session, the motion read as follows: Whereas, Because the NCA is concerned about saving money and there are discussions about making Newf Tide a digital publication, and the minutes are already posted on the website, and because the minutes take up a large number of pages; therefore, I move to remove the NCA minutes from Newf Tide and post them only on the web.
After discussion on the committee’s recommendation, the board of directors voted on the referred motion and the vote was lost. Voting in favor: JD and PSR; Voting against the motion: LA, SB, MLC, RF, SM, MLP, KS, DT and JC. Not-voting: PKR.
Lynne Anderson-Powell moved, and Mary L. Price seconded and (after lengthy) discussion, the board voted to continue to include meeting minutes in Newf Tide. Voting in favor: LA, SB, MLC, RF, SM, MLP, KS, DT and JC. Voting-against JD and PSR; Not-voting: PKR.
On behalf of the National Specialty Show Committee, Steve Britton moved to amend the 2020 National Specialty Refund Policy, adopted by the board at its March 19, 2020 meeting, and to further provide that 2020 National Specialty Uniform Trophy Sponsors be given the option to apply their trophy sponsorship to the 2021 National Specialty Show. The deadline for requesting a refund for a 2020 Trophy Sponsorship remains June 1, 2020. Further, sponsorships applied to the 2021 National Specialty will be permitted to update the wording of their trophy dedication on or before Dec. 1, 2020. The board of directors adopted this motion.
Jack Dean moved the following:
Therefore, I move, that Clyde (Dunphy) report:
First: Is the fund itself federally insured or are only its investments federally insured? There is a very big difference because a large stockbroker can go belly up and not pay on its accounts. There is also the problem of the insurance company which guarantees brokerage assets not having enough money to pay out a large number of simultaneous claims. There is more information attached at the end of this motion.
Second: Does the fund reimburse the account representative (financial advisor) in any way, directly or indirectly, if a client invests its money in the fund we are using? Does the brokerage firm pay a yearend bonus to the advisor? What is the advisor’s fee charged for advice on the fund purchases? With normal mutual funds are they no load (namely no fee charged at all by the advisor), front end loaded (pay a fee when you purchase them) rear end loaded (pay a fee when you cash them in)?
Third: what are the precise names of the MMF the charitable trusts are currently invested in? Do we pay any investment fees?
Mary L. Price moved a Point of Order; her point was the afore read motion should be made at an NCA Charitable Trust Meeting and not at an NCA, Inc meeting. John Cornell ruled the point-of-order well-taken.
Steve Britton moved, and Jack Dean seconded to recess to a meeting of the NCA Charitable Trust. After discussion, a roll call vote was taken. Voting in-favor: SB, JD, KS and JC; voting against: LA, MLC, RF, SM, MLP, PSR and DT. Not-voting: PKR.
Jack Dean moved to enter in the meeting minutes that the NCA Board of Directors is hiding things from other members of the board. The board of directors did not consider the motion as it did not receive a second.
Steve Britton moved, and Pam Rubio seconded to adjourn this meeting to 12 noon on Saturday, April 25, 2020. The board voted to adjourn at 10:31 p.m. Not voting: PKR.
The meeting reconvened at 12 noon on Saturday, April 25, 2020.
In attendance after reconvening, John O’Neill, chair, Bill Matlock, Jennifer Zablotny and Marylou Zimmerman, of the Steering Committee.
Roger Frey moved, and Pam Rubio seconded to request the Awards Committee to create and report a list of the top six dog specials and top six bitch specials from the November 2019 Top Twenty qualifiers- to qualify for 2021 Crufts Dog Show. Without objection the motion was postponed to the next board of directors meeting. The board of directors adopted the motion. Absent: PKR.
Steve Britton moved a point of order: his point was that discussion on an item had digressed and was not germane to the current agenda item discussion. John Cornell ruled the point well-taken.
Without objection, Lynne Anderson-Powell volunteered to research law firms regarding volunteer copyright agreements as part of the copyright and registered trademark concerns adopted earlier.
Jack Dean moved the following resolution, which was not seconded and was not considered:
Whereas, Board members need to understand the process of how tax returns are prepared to better fulfill their fiduciary obligation of corporate governance and to show the Board tries to be transparent in financial matters, and,
I want to make my questions as specific as possible so they can be simply answered by an email before our teleconference and not take up time at the teleconference, but in case they are not answered,
Now therefore, I move that;
1) That the treasurer explain how the income taxes for both the NCA, Inc and the NCA Charitable Trust are prepared in general and with specific reference to whether the treasurer supplies to the accountant:
A). the aggregate data as she categorizes it for various tax categories on the return, or
B). all categories contained in the accounting system or
C). the raw individual data and lets the accountant categorize the data, or
D). does supply both A and B together with the raw data associated by categories, or
E). something else and, if so, then please explain what it consists of.
2) Whether the accountant has questioned in any manner the Treasurer’s categorization and, if so, what were those communications?
3) That the treasurer provide copies of the accountant’s engagement letters for both entities.
4) For both the NCA Inc and the NCA Charitable Trust for the last three years, namely the returns labeled for the years beginning in 2015, 2016, and 2017, please tell when, if ever, the federal tax return was shown to the directors listed in the 990 schedule before January 1st, 2019 other than caused by my recent specific request. – assigned to the NCA Treasurer at the October 9, 2019 Adjourned BOD meeting).
Jack Dean moved and Steve Britton seconded the following motion:
In order to fully fulfil the requirements of openness, transparency, and accessibility, I move that the the NCA’s
1. Conflict of interest policy, and
2. The whistleblower policy, as well as
3. The complete disclosure forms filled out by the individual directors pursuant to the policy be placed on the NCA website within the next sixty days
The board of directors adopted the motion. Voting in-favor: LA, SB, MLC, JD, SM, MLP, PSR, KS, DT and JC; voting against: RF; absent: PKR
Mary Lou Cuddy moved to push back the late fee on the membership renewals from August 31st to September 31st. While the vast majority of the membership renews fairly promptly, this may give some members a little extra breathing space. If the Board agrees, this would require a simple update of the previously approved renewal form and an easy tweak to the membership portal. The board of directors adopted the motion. Abstention: SB; Absent: PKR
Jack Dean moved and Donna Thibualt seconded the following motion:
Whereas, The COVID-19 virus has created severe economic dislocations so bad that the initial government response was a Two trillion-dollar spending bill with a large portion designed to help the individual;
Seniors have been particularly hard hit, not only on their investment income, but also by the demands for financial help from children and grandchildren;
A senior with 20 years of membership has paid over $1,480 in dues over the last 20 years. A return of $15.00 is a mere pittance; By the last reports we have over $121,000 in CD’s and another $77,043.62 in checking accounts for a total of $230,370.36 with the cost of cancellations of the National at about $20,000 without any offset for member contributions.
There are about 1,000 memberships, counting two person family memberships as one. Even if we gave the rebate to everyone, the total cost would be around $15,000. We could save around $10,000 by not paying for board members’ airfare, hotel rooms, and other expenses for the fall meeting;
We could save significant sums by not sending a single board member to a convention at a cost of $1,200 or for another board member’s travel and other expenses to supervise a winter Florida show at a cost of $700, and other such expenses.
Therefore, I move to grant each senior membership a $15.00 rebate on membership costs or in the alternative grant a $15.00 rebate to all memberships.
Voting in-favor: JD; Voting against: LA, SB, MLC, RF, SM, MLP, PSR, KS, DT, JC; Absent: PKR
Jack Dean moved the following motion, which did not receive a second and was not considered:
Whereas, As of the last financial report received from the treasurer at the time of this writing, the treasurer has about $144,722.96 at Live Oak Bank out of total assets of $247,894.93. That is 55% of our total cash.
It is a standard fiscal principal not to put all of your eggs in one basket, but we have all of our CDs at one bank - Live Oak.
Another principal is to ladder your CDs when renewing so you have various maturity dates. That insulates you from short term fluctuations. By rolling all CDs over for the same length at the same time, you make it more susceptible to market fluctuations.
Therefore, I move that before $134,000 of CDs that expire May to August, the treasurer should come up with a plan to renew some of our CDs at other institutions. The meeting recessed at 2:35 p.m. (to reconvene at 2:55 p.m.) President Cornell called the meeting back to order 2:57 p.m. Mary Lou Cuddy moved and Steve Britton seconded to enter executive session. Pam Rubio moved and Lynne Anderson-Powell seconded to return to regular session. While in executive session, the board of directors reviewed a membership application. Without objection, the board of directors adjourned the meeting until 12 noon EDT on Sunday, April 26, 2020.
President John Cornell called the meeting to order at 12 noon on Sunday, April 26, 2020. Recording Secretary Steve Britton was present. All other officers and directors were present. Pam Saunders, immediate past president was present. AKC Delegate David Helming was absent. Without objection, the NCA Board of Directors recessed into a meeting of the NCA Charitable Trust Trustee. After it adjourned the Trustee meeting, the body returned to a meeting of Newfoundland Club of America, INC Board of Directors.
Jack Dean moved the following motion, which did not receive a second and was not considered:
“Currently, the Arbitration Committee acts as both Prosecutor, Judge, and Jury in handling complaints; It does not:
Share all of the documents submitted by the Complainant with the Defendant, but summarizes them or may omit some information entirely;
The Defendant may request information which the Arbitration Committee ignores and/or refuses to produce;
There is no hearing or right of cross examination before the Committee;
In fact, there is not even any right to have the Defendant ask the Complainant any questions, including what was explained to the Complainant about the contract before it was signed; If there is a factual disagreement, what rules does the committee use to determine credibility? In that situation where there is factual disagreement, does the Arbitration Committee act as the Prosecutor to secure unfavorable information against the Defendant, or the Judge to impartially decide how things happen, or the jury that decides the final issue?
No one is sworn or even affirms under penalty of perjury the correctness of documents submitted, including their own. Therefore, I move that the NCA board of directors separate the Prosecutor function and the Judge function and the Jury function from the Arbitration Committee.” During discussion on the motion, Donna Thibault moved a Point of Order. Her point was the motion’s maker was trying to back the meeting presiding officer into a corner regarding the operation of the Arbitration Committee. President John Cornell ruled the point well-taken. Donna Thibault moved, and Pam Rubio seconded to amend the statement posted on the NCA website about the duties of the Arbitration Committee as follows: Arbitration Committee - Duties and Responsibilities The Arbitration Committee Chair position requires a wide familiarity with prevailing standards or ethics for transactions in Newfoundland dogs. The position involves extensive, often very lengthy correspondence on delicate, intricate matters. As emotional involvement of parties to complaints is often very high, and as the Arbitration Committee often represents NCA to unhappy members, caution, tact and integrity are essential. The Arbitration Committee Chair receives complaints against NCA members from NCA members and non-NCA members concerning Newfoundland dog transactions such as puppy sales, co-ownership agreements, etc.
Note: NCA Breeders who are listed on the NCA Breeders List have, by signing the breeder list application, agreed to participate in mediation. When a complaint is received by the committee regarding a member who breeds Newfoundlands, but is not listed on the club’s breeders list; the committee is to offer its expertise to mediate these types of contract situations, but the NCA member breeder is not compelled to participate in the offered mediation process. If the NCA member breeder wants to participate, the Arbitration Committee can proceed to media the complaint. If the NCA member breeder decides not to participate the Arbitration Committee will not be able to mediate the case. The board adopted the motion. Pam Rubio moved, and Lynne Anderson Powell seconded to enter executive session. Without objection, the board of directors was adopted the motion. While in executive session, the board of directors further considered the Member of the Year Award. The meeting adjourned at 1:40 p.m.

NCA Board of Directors
Bulletin Board
Regular Teleconference Meeting
Thursday, March 19,2020, 8 p.m.
Adjourned Regular Teleconference Meeting
Thursday, March 26, 2020
Unless noted otherwise, times are Eastern Daylight Time.

(In an effort for more timely communication with the membership, here is a list of the motions made and actions taken at this meeting. The list is presented by the board for your information and is to be considered unofficial. The complete official minutes of the meeting will be published when approved.)
NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), John Cornell (JC), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Katie Sidesinger (KS), Donna Thibault (DT), Dave Helming, AKC delegate (non-voting), Pam Saunders, immediate past president (non-voting).
President John Cornell called the meeting to order at 8:02 p.m. and Recording Secretary Steve Britton was present.
Other board members who answered the roll call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Roger Frey, Sue Marino, Mary L. Price, [ joined at ], Pam Rubio and Donna Thibault; Katie Sidesinger joined at 8:31 p.m.; Pam Saunders, Immediate Past President and David Helming, AKC Delegate, also answered the roll call.
Susan Wagner, 2020 NCA Specialty Show chair, Robin Grenier, chair of the National Specialty Show Committee and Bill Matlock, 2020 National Specialty Treasurer joined the meeting at 9:00 p.m. As chair of the Technical Resources Advisory Committee (TRAC), Bill Matlock, remained on the call and presented the TRAC report.
Steve Britton moved, and Mary Lou Cuddy seconded to adopt the meeting agenda. The board of directors adopted the agenda with objection.
Without objection, the minutes of the December 9, 2019, Special Meeting and the December 19, 2019 Regular Meeting were approved as submitted.
Steve Britton moved, and Pam Rubio seconded to award the 2020 AKC Outstanding Sportsmanship Award to the recipient of the 2020 NCA Good Sportsmanship Award. The motion was adopted without objection.
Steve Britton requested unanimous consent for Corresponding Secretary Pam Rubio to forward AKC Meet The Breeds information to the New Pen Del Newfoundland Club and the Southeastern Newfoundland Club. There was no objection. Donna Thibault reminded the board of a banner donated for Meet The Breeds presentations that she has in her possession.
Steve Britton moved, and Lynne Anderson-Powell seconded to reimburse Roger Frey $250 for the donation, given in the name of the NCA, to the Dog Judges Educational Foundation for its Advance Institute held in Louisville, Kentucky. The board of directors adopted the motion. (Abstention: RF)
Steve Britton moved, and Lynne Anderson-Powell seconded to refer a communication from the AKC/DJAA Advanced Judges Institute to the NCA Judges Education Committee. The board of directors adopted the motion without objection.
Without objection, the board of directors postponed its consideration about how to handle awarding the Crufts Invitation Certificates for 2020 to its April 16, 2020 meeting.
Sue Marino moved, and Mary Lou Cuddy seconded to approve the recommendations of the 2020 NCA National Specialty Chair, 2020 NCA National Specialty Treasurer, and the NCA Treasurer and to adopt the 2020 NCA National Specialty Refund Policy as follows: 1) Distribution of refunds, medallions, rosettes, etc. to be completed by June 30, 2020. 2) Distribution costs – postage, shipping, other costs – will be paid by the NCA National Specialty and NCA. 3) Methods for Refunds – refunds will be processed using the same method as the original payment. Payments via credit card will be refunded to the same credit card. Payments via checks will be refunded via mailed checks. Optional donation to NCA Specialty in lieu of refund will be offered. 4) Refunds: a. Merchandise: i. Specialty and Top 20/10 logo items previously delivered are non-refundable. ii. Specialty and Top 20/10 logo items previously ordered and to have been delivered at the 2020 National Specialty will be mailed and are non-refundable. iii. Specialty and Top 20/10 current unsold inventory will be made available for sale via a reopening of the online store and will be mailed, no refunds or exchanges. b. Reservations: Meals, Parking, Grooming, Catalog ads, Ringside Seating, Registration, Top 20/10 Tickets/Program Ads/Sponsorship's, Water, Golf carts, Vendors, Uniform Trophies, Health Clinics all are eligible for refunds.
c. Entries:
i. Honors Parade, Carting, CGC Test, Trick Dog, Draft Test all are eligible for refunds.
ii. Living Legends – no refund will be offered as all associated recognition (catalog, medallion) will be mailed to entrants.
iii. Conformation, Obedience, Rally entries submitted to show Superintendent MB-F (will be refunded by the show Superintendent less a $2.00 processing fee).
The board of directors approved the motion.
Steve Britton moved, and Lynne Anderson-Powell seconded to approve and authorize Susan Wagner to communicate the announcement of the 2020 National Specialty Refund Policy (as just read). The board of directors adopted the motion.
Steve Britton moved, and Donna Thibault seconded that the NCA Board of Directors express its appreciation to Susan Wagner, Bill Matlock, Mary L. Price, Robin Grenier, John Cornell and other members who contributed time and effort to develop the 2020 National Specialty Refund Policy. Th board of adopted the motion.
Without objection, the board advanced to the reception of Technical Resources Advisory Committee report.
Lynne Anderson-Powell moved, and Donna Thibault seconded to authorize the Technical Resources Advisory Committee to forward a document storage survey to chairs of all committees. The board of directors adopted the motion.
Steve Britton moved, and Pat Randall seconded to upgrade the NextCloud service to 30 gigabytes. The board of directors adopted the motion.
Donna Thibault moved and Lynne Anderson Powell seconded to approve the Technical Resources Advisory Committee Project Priorities List for 2020 – 2021. The board of directors adopted the motion.
Pam Rubio moved, and Lynne Anderson-Powell seconded to approve the proposed amendment to the Penn Ohio Newfoundland Club bylaws. The board of directors adopted the motion. (Abstention: JD)
Steve Britton moved, and Pam Rubio seconded to add AKC Fast Cat® to the list of NCA’s AKC approved events. The board of director adopted the motion. Donna Thibault will advise Robin Grenier of the addition.
Pam Rubio moved, and Lynne Anderson-Powell seconded to enter Executive Session. The board of directors adopted the motion.
The board of directors returned to regular session.
While in executive session, the board:
• Reviewed pending membership applications.
• Acted on the resignation of Johanna Matsuda as chair of the Breeders List Committee. The board of directors expressed its gratitude to Johanna Matsuda for her long-time service to the NCA as breeders list chair.
• Accepted a member’s resignation.
Without objection, the president adjourned the meeting. Prior to adjournment President Cornell announced that the meeting will reconvene at 8 p.m. on Thursday, March 26, 2020.
President Cornell called the adjourned meeting to order at 8:00 p.m. on Thursday, March 26, 2020. Recording Secretary Steve Britton was present.
Other board members who answered the roll call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Roger Frey, Sue Marino; Mary L. Price, Katie Sidesinger and Donna Thibault; Pam Rubio was absent; Pat Randall joined the call at about 8:45 p.m. Board Member-Elect Stacy Roderick and Immediate Past President Pam Saunders were also present. David Helming, AKC Delegate was absent.
Steve Britton moved and Lynne Anderson-Powell seconded to adopt the amended agenda. The board of directors adopted its amended agenda.
Without objection, the board of directors considered the joint committee report on breeders’ contract euthanasia return policy section by section.
After its initial consideration, Sue Marino moved, and Donna Thibault seconded to adopt the following amended recommendations of the combined Joint Breeders List, Breeders Education and Arbitration Committee:
1. The NCA will not dictate what Breeders can and cannot put into their contracts.
2. The NCA will place the following statement prominently on all NCA webpages where potential puppy buyers would be seeking information (i.e., the Puppy Info page, Breeders List page, Breeders Education page, etc.) Carefully consider contracts that require return or euthanasia of the dog before receiving compensation as ethical breeders won’t want to take your dog away. Unscrupulous breeders know that they usually won’t have to honor this kind of guarantee since most owners will not give up their dog.
3. The Breeders List, Breeders Education and Arbitration Committees understand and agree that contracts are for a court of law and the NCA is not a court of law; Arbitration’s mission is about morals, ethics, and the protection and preservation of our Newfoundlands; and as stated on the NCA website, members are responsible for the preservation and protection of our breed, therefore NCA membership transcends contract requirements.
4. This committee recommends that the board of directors adopt the recommendation of the Breeders Education Committee for three-strikes result in removal from the Breeders List.
Voting In-favor: LA, SB, MLC, RF, SM, MLP, KS, PKR, DT and JC; voting against; JD; absent: PSR.
Roger Frey requested unanimous consent to acknowledge the work of the combined committee. Jack Dean dissented to the request.
Steve Britton moved, and Pat Randall seconded to postpone indefinitely the question about creating a survey to be sent to NCA members with questions on breeder contract return clauses. Voting in favor of postponing indefinitely: LA, SB, MLC, RF, SM, MLP, KS, PKR, DT and JC; Voting Against: JD Absent: PSR. Jack Dean moved and without a second, the following motion was not considered: Whereas, One of the oldest and most repeated maxims of computer programming is “don’t reinvent the wheel stupid! It would be wasteful of everyone’s time to try to sit around and think on their own what should be in a strategic plan It would be helpful to look and see how many other clubs have one and see what they use; AND, Other dog clubs have strategic plans which are very good. One example is the strategic plan of the xxx club. That plan is attached hereto. It would be most helpful before we have a discussion if we have some indication what other clubs do; AND, Strategic Plans often compare past financial figures over the last 4 to 5 years to see what trends are developing and the best source of financial figures is what you swear under oath to the IRS are correct and have a uniform reporting system so you can compare financial statements of other dog clubs, Therefore, I move that the Steering Committee prepare and provide to the NCA Board by April 15th the following documents: First, A list of at least 30 parent clubs they have contacted, if they have a Strategic Plan and a copy of that plan; Second, A spread sheet showing the data from NCA federal tax returns for the last 5 years which should not be a major problem since they can obtain the xml data set for each year.
Jack Dean moved and Pat Randall seconded the following motion: Whereas, Because the NCA is concerned about saving money and there are discussions about making Newf Tide a digital publication, and the minutes are already posted on the website, and because the minutes take up a large number of pages, Therefore, I move to remove the NCA minutes from Newf Tide and post them only on the web.
Pat Randall moved and Steve Britton seconded the preceding motion be referred to the Newf Tide Policy Committee. Voting in-favor of referral: LA, MLC, JD, RF, SM, MLP, KS, PKR, DT and JC; voting against: SB; absent: PSR.
Steve Britton moved, and Lynne Anderson-Powell seconded, that any cancellation of the 2020 NCA Annual (Membership) Meeting be decided by the club president. If the 2020 annual membership meeting is cancelled, the new board of directors will take office at 8 p.m. EDT on Tuesday, April 28, 2020, and the subsequent Annual Meeting of the NCA Board of Directors will be called to order at 8:30 p.m. EDT via teleconference. Voting in-favor of referral: LA, SB, MLC, RF, SM, MLP, KS, PKR, DT and JC; voting against JD; absent: PSR.
Donna Thibault moved and Lynne Anderson Powell seconded that the NCA request AKC to consider extending through 2021 any Juniors who will “age out” of AKC age qualifications between January 1, 2020 - December 31, 2020 for all awards, scholarships, AKC National Championships, Westminster Kennel Club Show and their breed's National Specialty. The board of directors adopted the motion.
Donna Thibault moved and Lynne Anderson-Powell seconded that for 2020 have committee chairs who typically present awards at the NCA Annual Meeting be responsible sourcing, ordering and distributing of their committee’s rosettes. Without objection the board of directors adopted the motion.
Mary Price moved and Lynne Anderson Powell seconded a motion to authorize Donna Thibault, 2nd Vice President, to contact the Awards Chair and the Recognition Chair to determine the distribution preferences of the 2020 awardees. Without objection the board of directors adopted the motion.
Steve Britton moved and Sue Marino seconded, the board of directors postponed questions reported from the Arbitration Committee to the April 16, 2020 meeting. The board adopted the motion.
Steve Britton moved and Donna Thibault second to adopt the guidelines for AKC Meet The Breeds Guidelines hosted by NCA affiliated regional clubs. The board adopted the guidelines.
Sue Marino moved and Lynne Anderson-Powell seconded to adjourn. John Cornell adjourned the meeting at 11:21 p.m.

 


Bulletin Board
Regular Teleconference Meeting of the
Newfoundland Club of America Board of Directors
Thursday, February 20, 2020, 8 p.m.
Unless noted otherwise, times are Eastern Daylight Time.

(In an effort for more timely communication with the membership, here is a list of the motions made and actions taken at this meeting. The list is presented by the board for your information and is to be considered unofficial. The complete official minutes of the meeting will be published when approved.)


NCA Board of Directors: Lynne Anderson-Powell (LA), Steve Britton (SB), John Cornell (JC), Mary Lou Cuddy (MLC), Jack Dean (JD), Roger Frey (RF), Sue Marino (SM); Mary L. Price (MLP), Pat Randall (PKR), Pam Rubio (PSR), Katie Sidesinger (KS), Donna Thibault (DT), Dave Helming, AKC delegate (non-voting), Pam Saunders, immediate past president (non-voting).
President John Cornell called the meeting to order at 8:01 p.m. and Recording Secretary Steve Britton was present.
Other board members who answered the roll call: Lynne Anderson-Powell, Mary Lou Cuddy, Jack Dean, Roger Frey, Sue Marino, Mary L. Price, Pat Randall, Pam Rubio and Donna Thibault; Katie Sidesinger was absent; Pam Saunders, Immediate Past President and David Helming, AKC Delegate, were present.
Also joining the meeting at 9 p.m.: Stacy Roderick, board member elect, Bill Matlock, chair, Dan Zimmerman, Mary Lou Zimmerman, Terri Lewin all of the Technical Resources Advisory Committee; Aura Dean, chair of the Newf Tide Policy Committee joined the meeting at 9:30 p.m. and Susan Wagner, chair of the 2020 National Specialty, joined the meeting at 10 p.m.


Pam Saunders moved, and Mary Lou Cuddy seconded to adopt the meeting agenda. The board of directors adopted the agenda with objection.
Pam Rubio moved, and Roger Frey seconded to allow the club’s AKC Delegate to cast his vote at his own discretion in the upcoming AKC board directors election. The board adopted the motion without objection. (absent: KS)
The board of directors approved meeting minutes as follows:
• Annual Membership meeting dated April 30, 2019 - as published;
• Fall Face-to-face Board of Directors Meeting dated November 15 – 17 and November 21, 2019 - as amended.
• Fall Face-to-face NCA Charitable Trust Trustee meeting, November 17, 2019 - as published.
During the approval of the Fall Face-to-face meeting minutes, Jack Dean moved a Point Of Order. His point was a motion to correct the minutes by striking-out a portion of the draft was a main motion and should be recorded in the minutes. The recording secretary explained to the board of directors that the analysis was incorrect, and he would supply the board member the appropriate citations from Roberts Rules of Order, Newly Revised (11th edition).
Without objection, President John Cornell set Sunday, April 26, 2020 at 3 p.m. EDT at the Bavarian Inn Lodge, Frankenmuth, Michigan for begin the first board of directors meeting at the National Specialty. (absent: KS)
Without objection, John Cornell set the time for the Steering Committee to report at 8 a.m. on Monday, April 27, 2020. (absent: KS)
Without objection, John Cornell set the NCA Charitable Trust Trustee meeting at 1 p.m. on Monday, April 27, 2020. (absent: KS)
Without objection, John Cornell agreed to follow-up on letter received from the Dog Judges Education Foundation of the American Dog Judges Association. Roger Frey agreed to follow-up by contacting Dr. Gerald Penta about the dog judges institute booklet. (absent: KS) Jack Dean raised a Point Of Order: Why was it necessary to list the entire 2nd Vice-president’s report in the executive session portion of the board meeting packet? The second vice-president answered that due to a grammatical faux-pax, her report document was placed in the executive session portion of the packet, but all the non-executive session business was otherwise listed under committee reports. Jack Dean raised a Point Of Order: where was the order for the pending combined committees report listed. John Cornell ruled that Jack Dean should not make these comments and further requested Donna Thibault to address the issue. Lynne Anderson-Powell addressed the board member’s concern by pointing out the issue was listed as Standing Committee Heading 11.6 Update and Unfinished Business 14.3. Steve Britton moved, and Lynne Anderson Powell seconded a motion to renew the Live Oak Bank CD for six months at 1.9% APY for the Juniors Fund - $ 5,219.82; the Uniform Trophy Fund - $8,373.39; and NCA Operations - $36,334.40. The board of directors adopted the motion; Abstain: JD; Absent: KS. Roger Frey moved the following motion on behalf of the Newf Tide Policy Committee: All Submissions for the 3rd Quarter edition of Newf Tide that are related to any aspect of the 2020 (current year to be inserted) National Specialty must be submitted to the editor on or before Monday, June 15, 2020 (date to reflect current year). The board of directors adopted the motion without objection; Abstain: SB; Absent: KS.
Steve Britton moved, and Pam Rubio seconded to make a website posting for current and pending vacancies on the Newf Ambassador Committee. The board of directors adopted the motion; Absent: KS.
Jack Dean, as a Point Of Order, requested information on when the combined committees under item 11.3 would be meeting and reporting to the board of directors.
Steve Britton moved a Point of Order. His point was that Jack Dean’s Point Of Order was in the nature of Request For Information and not a Point Of Order. Both are Incidental Motions and are treated differently. John Cornell ruled that Steve Britton’s Point Of Order was well taken.
Without objection, the pending Meet The Breeds Document was postponed to the March 19, 2020 meeting.
Jack Dean moved, and Roger Frey seconded the following motion: Because the board is considering for a regional club there may be such a thing as a provisional membership status which is NOT referred to in the bylaws, and in the past the board has ruled that we cannot not offer a senior membership because it is not explicitly stated in the bylaws, I hereby move that the NCA establish a senior membership status that is entitled to a rebate of $15.00 to be credited against their dues.
Steve Britton moved and Roger Frey second to move the previous question (call the question). Voting in favor (to end all discussion and amendment on the pending motion): LA, SB, MLC, JC JD, RF, SM MLP, DT Voting against PKR and PSR; Absent: KS
The vote on the main motion was lost. Voting in-favor: JD; Voting against: LA, SB, JC, MLC, , RF, SM. MLP, PKR, PSR and DT. Absent: KS.
Steve Britton moved and after amendment the following motion was adopted:
To set the dues for Junior Member class as follows: Without Newf Tide - $1 per year; with Newf Tide - $13 per year; waiving the Junior member application fee. Voting in-favor: LA, SB, JC, MLC, RF, SM, MLP, PSR, DT; Voting against PKR; Abstain: JD; Absent: KS.
Mary L. Price moved, and Pam Rubio seconded to accept Pam Rubio pledge to subsidize each Junior member’s application fee. Voting in-favor: MLP and PSR; Voting in against: LA, SB, MLC, RF, SM, PKR and DT; Abstain: JC and JD; Absent: KS
Sue Marino moved, and Lynne Anderson-Powell seconded to approve the amended 2020 NCA Membership Renewal Form. The board of directors adopted the amended 2020 Membership Renewal Form.
Without objection, the board entered executive session; without objection, the board returned to regular session.
While in executive session, the board of directors considered:
• New member applications.
• Appointed Katherine Payne to the Newfoundland Ambassador Committee.
Steve Britton moved and Pam Rubio second to adjourn. At about 11:45 p.m., President John Cornell declared the meeting adjourned.

 

 

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